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Q&A on Tax Filing for Outbound Payments for Trade in Services and Other Projects

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Q: If a single contract requires multiple foreign payments, how should a company complete the tax filing procedures? Does the online verification function for tax filings on foreign payments for trade in services support “one-time filing, multiple payments”?
A: If domestic entities or individuals need to make multiple outward payments under the same contract, they are only required to file a tax report when the first single payment exceeds the equivalent of $50,000. For contracts involving multiple payments, after the domestic entities or individuals have completed the required tax reporting procedures, the bank shall conduct multiple verifications based on actual payment needs.

Q: Some contracts have long terms. Is there an expiration date for tax filing forms? Can the information on tax filing forms be stored long-term in the tax filing verification system?
A: There is no expiration date for tax filing forms, and the information contained in them remains valid indefinitely.

Q: If a domestic institution or individual makes a foreign exchange payment and subsequently receives a refund, is it necessary to cancel the previous payment verification record in order to deduct the amount of the foreign exchange payment that has already been made?
A: Once a foreign exchange payment has been confirmed, the tax filing verification information cannot be cancelled. In cases where a full or partial refund of a foreign exchange payment has occurred after tax filing verification has been completed, the bank should amend the foreign exchange payment information associated with the corresponding filing form by changing the payment amount to “0” or the actual payment amount (the payment amount minus the refunded amount) and indicate “Refund + Amount” in the remarks field, such as “Refund of $100,000.”

Q: After completing tax registration, if changes occur in information such as the remitting bank, remittance account number, or total contract amount (or payment criteria), will this affect the outward payment?
A: There are two situations:
  1. Changes to information such as the remitting bank or remitting account: This does not affect the payment; the bank can process it after verifying the authenticity of the information.
  2. Changes to contract information, such as the total contract amount (or payment terms): This affects the payment; tax filing information must be updated first, then processed by the bank.

Q: Can the amount of foreign exchange paid for trade in services exceed the total contract amount (or payment standard) already filed with the tax authorities?
A: Generally, both the amount of a single foreign exchange payment for trade in services and the accumulated foreign exchange payments should not exceed the total contract amount (or payment standard) filed with the tax authorities. If, for special reasons such as exchange rate conversions or late payment penalties, foreign exchange payments exceed the total contract amount filed with the tax authorities, the bank will process the foreign exchange payment following verification of the validity and legitimacy of the transaction.

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